Validate a “metadata-only record”

You can access the validation forms as described here.

When you are at the backend administration pages click on Metadata validations to view the list of metadata records that have been assigned to you.

Catalogue for technical validators

Click on one of the metadata records to access the validation form:

Metadata validation form

On this form, you can click on “VIEW ON SITE” to view the metadata record.

You are asked to check whether the values of the following elements are included in the metadata record and whether their values match the description and contents of the resource:

  • the value for language(s) corresponds to that in the description;

  • linguality & multilinguality type: important for findability purposes

  • if it’s a tool/service, the function value(s) are as in the description;

  • the “description” provides helpful information

  • resource creator(s) and publication date: although not mandatory, they are useful for citation purposes;

  • domain(s): recommended for findability purposes; if possible, recommend the use of an existing value

  • corpus and lexical/conceptual resource subclass: important for findability purposes

  • media type(s): check that they correspond to the contents; please use “text” for transcribed speech corpora; “audio” is to be used only for data resources in audio formats

  • encoding level(s) (for Lexical/conceptual resources): “unspecified” or “other” must be avoided; if needed, a broader term can be used

  • content type(s): recommended for findability purposes

  • distribution(s): if a resource is available in multiple formats, it’s recommended to describe them as different distributions

  • size: a meaningful size unit depending on the resource type can be recommended (e.g. translation unit(s) for TMX files)

  • dataset distribution form: check the values at https://european-language-grid.readthedocs.io/en/release1.1.1/Documentation/ELG-SHARE_xsd.html#DatasetDistributionForm; depending on the form, a different element (access, download or distribution location) is recommended.

  • licence name and URL: if it’s one of the standard licences, please make sure that the licence name is the one from the ELG list of licences; in any case, the licence URL must link to a page that contains the licensing terms for the item

  • hyperlinks: check for broken links.

If you are satisfied, set the value of Metadata valid to Yes and click on “Save”.

If not, add your comments and recommendations at the Review comments field and set the value of Metadata valid to No and click on “Save”, as below:

Metadata validation form with review comments

The provider will be notified by email (containing the review comments) in order to update the record. Once finished, the provider will re-submit the record for publication and you will be notified to perform the validation again.

When you have approved the metadata record, it will be automatically published on the ELG catalogue.

Note

This section is under development and continuously updated with new information. In addition, the forms included in the current release are implemented with Django. New forms will be provided later.