Contribute an organization

This page describes how to contribute information on an organization to the European Language Grid.


The information in this section applies also to divisions. Divisions are sections (e.g., school, faculty, department of a university, department or branch of a company, etc.) of a larger organization which serves as their parent entity in a hierarchy. The division-organization relation is encoded in the metadata records and presented at the view page.

0. Before you start

1. Describe and register the organization at ELG

You can register the metadata record for your organization

The following figure gives an overview of the metadata elements you must provide 1 for an organization, replicating the editor (with sections horizontally and tabs vertically) so that you can easily track each element. In the editor, all elements, mandatory or not, are explained by definitions and examples.

Organization at a glance

To describe an organization all you need to add is its name (official title). However, we recommend you also provide a description with a few words about its activities and the website. The LT area(s) in which your organization is involved and one or more keywords will increase its visibility. You can also add the parent organization, if you describe a division (e.g., the School or Faculty of a University, or the Branch of a Company).


If the organization is a division, describe first the parent organization, submit it for publication and wait. Once it is published, you will receive an automatic email notification and you can then proceed to add the division(s) in the same way. In this way, when you fill in the value of the metadata element division of, your parent organization will be included in the lookup field and the appropriate link will be created.

2. Manage and submit for publication

Through the My items page you can access your metadata record (see Manage your items) and edit it until you are satisfied. You can then submit it for publication, in line with the publication lifecycle defined for ELG metadata records.

At this stage, the metadata record can no longer be edited and is only visible to you and to us, the ELG platform administrators.

Before it is published, your submission undergoes a validation process, which is described in detail at Validate a “metadata-only record”.

Once approved, it will appear on the ELG catalogue and you will receive a notification email.


You must fill in at least the mandatory elements for the metadata record to be saved. In addition, you may be required to fill in specific mandatory if applicable elements (indicated in the figure with an asterisk), depending on the values you provide for other elements.